Cotallat Psychiatry respects your privacy and is committed to handling personal information responsibly.
This Website Privacy Policy explains how information may be collected, used, and disclosed when you visit cotallat.com or communicate with Cotallat Psychiatry through the website.
This policy applies primarily to the website itself. Protected health information maintained by Cotallat Psychiatry in connection with healthcare services is governed by our Notice of Privacy Practices and applicable federal and state healthcare privacy laws.
Information you provide
We may collect information that you voluntarily provide through the website.
This information may include your name, telephone number, email address, appointment inquiry information, insurance information when requested, and information you voluntarily include in a message or form.
Please avoid submitting unnecessary medical, psychiatric, medication, or other sensitive health information through general website forms.
Current clients should use the secure patient portal or another communication method provided by Cotallat Psychiatry for clinical communications whenever appropriate.
Information collected automatically
When you visit cotallat.com, certain technical information may be collected automatically by the website, hosting provider, security systems, analytics services, or similar technologies used to operate and maintain the website.
Depending on how the website is configured, this information may include your internet protocol address, browser type, device type, operating system, referring website, pages viewed, approximate geographic area, date and time of access, and general information regarding your interaction with the website.
This information may be used to operate and secure the website, identify technical problems, understand general website usage, and improve website functionality and performance.
Cookies and similar technologies
The website may use cookies or similar technologies to support website functionality, remember certain preferences, understand website performance, provide accessibility functions, or improve the visitor experience.
Your browser may allow you to block, restrict, or delete certain cookies.
Disabling certain technologies may affect the functionality of portions of the website.
How we use information
Information collected through the website may be used to respond to inquiries, process appointment requests, provide requested information, communicate with prospective or current clients, operate and maintain the website, improve website functionality, maintain security, prevent misuse, perform administrative functions, and comply with applicable legal requirements.
Submitting information through the website does not by itself establish a provider client relationship.
Health information and HIPAA
Information you provide while seeking or receiving healthcare from Cotallat Psychiatry may become protected health information when it is received or maintained by the practice in connection with healthcare services.
The use and disclosure of protected health information by Cotallat Psychiatry is governed by the Health Insurance Portability and Accountability Act, commonly known as HIPAA, other applicable federal laws, and applicable privacy and confidentiality laws of New York and New Jersey.
Certain categories of information may receive additional protections under federal or state law.
When an applicable law provides greater privacy protection or places greater restrictions on disclosure than HIPAA, Cotallat Psychiatry will follow the applicable more protective requirement.
For additional information about how Cotallat Psychiatry may use and disclose protected health information and about your rights regarding that information, please review our Notice of Privacy Practices.
This Website Privacy Policy does not replace our Notice of Privacy Practices.
How information may be shared
Cotallat Psychiatry may use third party service providers to help operate the website or support administrative functions of the practice.
These providers may include website hosting providers, information technology providers, scheduling systems, patient portal providers, billing services, payment processors, accessibility providers, communication services, and other vendors.
Information may be shared with these providers when reasonably necessary for them to perform services on our behalf or as otherwise permitted by law.
When a service provider creates, receives, maintains, or transmits protected health information on behalf of Cotallat Psychiatry and applicable law requires a Business Associate Agreement or other privacy safeguard, Cotallat Psychiatry will use appropriate contractual protections.
Information may also be disclosed when required by law, valid legal process, or when otherwise permitted to protect the rights, safety, or security of Cotallat Psychiatry or others.
Cotallat Psychiatry does not sell protected health information.
Third party websites and services
The website may contain links to or integrations with services operated by third parties.
These services may include patient portals, scheduling systems, billing platforms, insurance related services, payment processors, accessibility services, social media platforms, or other external resources.
When you leave cotallat.com or interact directly with a third party service, that provider's privacy practices and terms may apply.
Cotallat Psychiatry is not responsible for the independent privacy or security practices of websites or services it does not control.
Email and electronic communications
Standard email and internet communications may have privacy and security limitations.
Please do not use standard email or general website forms for emergencies, urgent clinical concerns, or unnecessary sensitive health information.
Current clients should use secure communication methods provided by Cotallat Psychiatry when appropriate.
Security
Cotallat Psychiatry uses reasonable administrative, technical, and organizational safeguards intended to protect information under its control.
However, no website, internet transmission, electronic communication system, or electronic storage method can be guaranteed to be completely secure.
Visitors should use secure communication methods provided by the practice when communicating sensitive health information whenever appropriate.
Data retention
Information collected through the website may be retained for as long as reasonably necessary to respond to an inquiry, provide requested services, operate the practice, maintain appropriate business records, comply with applicable legal requirements, protect legal rights, or resolve disputes.
Medical, billing, and other healthcare records may be subject to separate federal, New York, and New Jersey record retention requirements and are governed by applicable law and our Notice of Privacy Practices.
Your privacy choices
You may contact Cotallat Psychiatry if you have questions regarding personal information that you submitted directly through the website or if you believe information you provided is inaccurate.
Some information may need to be retained when required for medical recordkeeping, billing, legal, regulatory, contractual, or other legitimate purposes.
Requests concerning protected health information are governed by our Notice of Privacy Practices and applicable federal, New York, and New Jersey law.
Children's privacy
This website is intended to provide general information about Cotallat Psychiatry and its services.
The website is not designed for children to independently submit personal information through general website forms.
Analytics and website technologies
Cotallat Psychiatry may use limited website analytics or similar technologies to understand general website performance and visitor activity.
Any analytics, advertising, tracking, or similar technology used on the website should be configured in a manner consistent with applicable privacy and healthcare privacy requirements.
We may update this Privacy Policy if the technologies used on the website materially change.
Do Not Track and browser settings
Some browsers and devices provide privacy settings that allow users to limit cookies or certain tracking technologies.
The availability and effectiveness of these settings may depend on your browser, device, and the technologies used by the website.
Additional New York and New Jersey privacy protections
Because Cotallat Psychiatry provides services to clients in New York and New Jersey, certain personal or health information may be subject to additional protections under applicable state law.
When New York or New Jersey law provides greater privacy protection than otherwise applicable federal requirements, Cotallat Psychiatry will follow the more protective applicable requirement.
Changes to this Privacy Policy
Cotallat Psychiatry may update this Website Privacy Policy as the website, services, technology, or applicable legal requirements change.
The current version will be posted on this website with the date of the most recent revision.
Contact us
Questions regarding this Website Privacy Policy may be directed to Cotallat Psychiatry.
Phone, (917) 410 2064.
Email, admin@cotallat.com.